How to write a cover letter for a job applications

The cover letter is a document that accompanies the resume in the job application process. This is a short letter in which the candidate introduces himself and explains why he is interested in the position for which he is applying, and how his professional profile fits the needs of the company.

Although some employers may consider the cover letter optional, submitting a well-written, personalized cover letter for each job posting can make the difference between being selected for an interview or not. In addition, the cover letter is a unique opportunity to highlight relevant skills and experience that may not fit on a resume.

In this tutorial, we’ll teach you how to write an effective and engaging cover letter that can grab the attention of employers and help you land the job you want.

Cover letter structure for a job application

The structure of a cover letter for a job application is essentially the same as that of any business letter. It includes a header that identifies the senders and recipients, an introduction that introduces the applicant and states the purpose of the letter, a body that describes the applicant’s relevant skills and experience, and a closing that outlines the next step in the application process. and thanks the recipient for their time and consideration.

The cover letter is clear and concise, using short and direct sentences. The tone should be professional and cordial, but without falling into excessive formalism. The letter should be addressed to the recipient by her name, if possible, and should be personalized to the position for which you are applying. Also, it is important to avoid spelling and grammar errors, as a well-written letter is a sign that the applicant is careful and attentive to detail.

Cover letter header

The header is the top of the cover letter and usually includes basic information such as the sender’s name, recipient, and date sent. Here’s what a cover letter header should look like:

• Sender’s name and contact details: It is important that you include your full name and contact details such as your email address and phone number at the top left of the letter. This way, the employer will know who you are and how to contact you in case they decide to invite you for an interview.
• Date: Following the sender’s name and contact details, you should include the date you are submitting the cover letter. The date may appear on the line following the contact information or at the top right of the letter.
• Recipient Information: At the top right of the letter, you should include the recipient’s name and title, as well as the full address of the business. If you have the recipient’s name, be sure to include it to make the letter more personalized. If you don’t have it, use a generic greeting like “Dear Sir/Madam” or “Dear Recruitment Team.”

By following these guidelines, your cover letter header will be complete and organized. Remember to carefully review the contact information you’ve included to avoid errors and make sure the employer can easily contact you.

Start with a greeting

The salutation is the first sentence that appears in the cover letter and its function is to establish a cordial and professional connection with the recipient. Next, we explain how the salutation of a cover letter should be:

• If you know the recipient’s name: If you have information about the recipient’s name, you should use it in the salutation to make the letter more personalized. For example, if you know the recipient’s name is Ana Perez, you can use “Dear Ana Perez” or “Dear Mrs. Perez.” If you’re not sure of the recipient’s gender, use a neutral greeting like “Dear” or “Appreciated.”
• If you don’t know the recipient’s name: If you don’t have recipient’s name information, you can use a more generic greeting like “Dear Sir/Madam” or “Dear Recruitment Team.” It’s important to avoid informal greetings like “Hello” or “Dear,” as the cover letter is a formal and professional document.

Remember that the salutation is a fundamental part of the cover letter, since it sets the tone and attitude of the rest of the document. Therefore, make sure that the greeting is friendly, professional and suitable for the recipient.

Introduction

The introduction is the first part of the body of the cover letter and is intended to grab the employer’s attention and present yourself as a suitable candidate for the position for which you are applying. Next, we explain what the introduction of a cover letter should look like:

• Introduction: In the first sentence of the introduction, you should introduce yourself and mention the position for which you are applying. For example: “My name is [Name] and I would like to apply for the position of [Position] that has been advertised at [source].”
• Reason why you are interested in the position: Next, you should explain why you are interested in the position and in the company. You can mention aspects such as the culture of the company, its history or the sector in which it operates. For example: “I am very interested in the position of [Position] in your company for [reasons]. Also, I have followed the path of your company and I would like to be part of such a dynamic and professional team.”
• Brief summary of your skills and experience: In the last part of the introduction, you can give a brief summary of your skills and experience related to the position for which you are applying. In this way, the employer will have a general idea of your skills and will be able to better assess your candidacy. For example: “As you can see from my attached resume, I have experience in [relevant skills or experience] that I believe could be of great value to your company.”

Cover letter body

The body of the cover letter is the central part of the document and is intended to highlight your skills and experience relevant to the position for which you are applying. Here’s what the body of a cover letter should look like:

• Skills and experience: In the first few sentences of the body of the letter, you should reference your skills and experience most relevant to the position for which you are applying. It is necessary to highlight those aspects that best suit the needs of the company and the functions of the position. For example: “As you can see from my resume, I have experience in [relevant skills or experience] that I believe would be of great value to your company and the role of [Job].”
• Concrete examples: You should provide concrete examples of situations where you have applied your skills and experience. These examples are related to the needs of the company and the functions of the position. For example: “In my experience as [Previous Position], I was able to apply my skills in [relevant skills] to [specific task or project]. I think these skills could be very useful in the role of [Position].”
• Connection between your skills and the company: You should explain how your skills and experience can be useful to the company and how they will allow you to contribute to the achievement of its objectives. For example: “I believe that my experience in [relevant skills] would allow me to contribute to the growth of your company and the achievement of your objectives, especially in [specific area or function].”

Closing of the cover letter

The closing cover letter is the final part of the document and is intended to reaffirm your interest in the position and provide information on how you would like to proceed with the application process. Next, we explain how the closing of a cover letter should be:

• Interest in the position: In the last sentences of the body of the letter, you should reaffirm your interest in the position for which you are applying. You can express your excitement about the opportunity to be a part of the company and contribute to its success. For example: “I am very interested in this opportunity and I think I could contribute a lot to your company. I look forward to the opportunity to talk with you about how I could help in the role of [Job].”
• Continuation of the application process: You should provide information on how you would like to proceed with the application process. You can mention that you will be available for an interview in person or by phone, or ask about the next steps in the selection process. For example: “Please let me know if you need any additional information from me or would like to schedule an interview to discuss more about my experience and skills as it relates to [Job].”
• Acknowledgment: Finally, you should thank the recipient for their time and consideration regarding your request. You can express your appreciation for the opportunity to apply and for the consideration given to your letter and resume. For example: “Thank you for your time and consideration regarding my application. I look forward to the opportunity to speak with you soon and to work with your company in the role of [Job].”

Additional tips for writing a cover letter for a job applications

In addition to following the basic cover letter structure, there are some additional tips that can help you make your cover letter stand out and be effective.

First, try to keep your letter short and focused on the most important points. Employers receive a lot of resumes and cover letters, so you need to quickly establish why you’re the ideal candidate for the position.

You also need to personalize the letter for the position you are applying for. Instead of sending a generic letter, make an effort to research the company and the position and tailor your letter to highlight how your skills and experience relate specifically to what is being sought for the position.

Finally, make sure your cover letter is professional and friendly in tone. Avoid being too formal or too casual, and remember that your goal is to present yourself as a qualified and professional candidate for the position. By following these tips, you can write an effective cover letter that stands out from the crowd and gets you one step closer to getting the job you want.

Examples of cover letter for a job application

Cover letter for a sales manager position

Dear Mr./Ms. [recipient’s name],

I am writing to apply for the position of Sales Manager at [company name]. With extensive experience in sales and team management, I believe that my skills and knowledge could significantly contribute to the success of your company.

My professional career began in the sales sector, where I worked in various companies, achieving success in achieving sales targets and leading work teams. My last position was at [company name], where, for the last five years, I have led a successful sales team, helping to increase sales by 25% in the last year.

I am a motivational leader and effective collaborator, and I am confident that my sales skills and ability to lead a successful team will be a great asset to [company name]. I look forward to the opportunity to discuss how I can contribute to the success of the company in the role of Sales Manager.

Sincerely,
[Sender Name]

Cover letter for a marketing internship

Dear Mr./Ms. [recipient’s name],

I am writing to you to apply for the internship in Marketing that was advertised in your company. As a senior in the Marketing program at [name of university] University, I am excited for the opportunity to learn and apply my skills in the real world.

Through my studies, I have gained skills in market research, data analysis, and creating effective marketing campaigns. Additionally, I have had the opportunity to intern at [company name], where I worked on planning and executing a social media advertising campaign that increased sales by 10%.

I am excited to have the opportunity to apply these skills and knowledge in your company and learn from the leading marketing professionals in the industry. I look forward to the opportunity to discuss how I can contribute to your marketing team as an intern.

Sincerely,
[Sender Name]

Example 3

Dear Mr./Ms. [Recipient’s name],

I am writing to express my interest in the position of [job name] that I have seen advertised at [company name]. As a recent graduate of [name of university], I am very interested in developing my career in [name of sector or field of work]. I believe that my background in [mention your relevant skills or experience] and my ability to [additional skills that are related to the position] make me an ideal candidate for the position.

I am drawn to [reasons you like the company or role] and am excited to have the opportunity to contribute to [company name] and learn from a team of talented professionals. I look forward to discussing my qualifications and experience further in a personal interview.

Sincerely,
[Your name]

4 Example

Dear Mr./Ms. [Recipient’s name],

I am pleased to apply for the [job name] position that I saw advertised on [job source name]. As [your experience or professional title], I have developed skills in [skills relevant to the role] and I am confident that I will be able to make a significant contribution to [name of company] in this role.

During my career, I have demonstrated success in [job-relevant accomplishments] and have developed skills for [position-relevant additional skills]. I believe my experience, coupled with my passion for [your interest in the company or field of work], makes me an ideal candidate for the role of [job title].

I would like to thank you for your time and consideration of my application. I hope to have the opportunity to discuss my candidacy in more detail in a personal interview.

Sincerely,
[Your name]

Example 5

Dear [name of recipient],

My name is María García and I am excited to apply for the position of Project Manager in her company. With my extensive experience in project management, leadership, and communication skills, I believe I would be a great addition to her team.

For the past five years, I have worked as a Project Manager at XYZ Company, where I have led several successful projects in the technology area. In my role, I have been responsible for the planning, execution and supervision of projects from their inception to their completion. In addition, I have worked closely with the development, design, and marketing teams to ensure project delivery on time and on budget.

I am excited for the opportunity to apply my skills and experience to your company and work on innovative projects. If you need more information or have any additional questions, please do not hesitate to contact me.

Sincerely,

Maria Garcia